AI per Aziendefor payroll and labour consultants

AI for HR consultants: stop chasing clients, get complete files first time

AI for HR consultants is a custom assistant that collects new-hire, leaver and contract-change details from client companies, chases missing documents and answers routine questions about how your firm works. AI per Aziende, an Italian studio, builds it for consultancies that handle staff administration for clients; the AI drafts client updates and a consultant approves them. First comes a free intro call with us.

Book your free call
  • Free discovery call
  • A working demo before you sign
  • You approve every step

Where the day goes

  • The new starter arrives tomorrow, details missing

    A client emails at 6 pm: someone new starts in the morning. No tax ID, no hours, nobody knows if the contract is part-time. Getting a filing done on time now means half a morning of calls and messages.

  • The same how-to questions from every client

    What do you need for a new hire? How do we report holidays? Where do sick notes go? They are questions about your firm's process, always the same ones, and they interrupt whoever is working on a sensitive case.

  • Every rule change means another client update

    When employment rules or incentives change, the affected clients need to hear about it in words a café owner understands. Writing, tailoring and sending that update takes hours away from actual advice.

  • Your deadlines, their documents

    You know the deadlines, but the paperwork needed to meet them sits with your clients. Reminding each one what's missing, then reminding them again a week later, is a job of its own that nobody wants.

What the AI actually does

Guided forms for hires, leavers and changes

The client opens a link or sends a WhatsApp message and the assistant asks, one question at a time, for everything your firm needs for that case. If something is missing it asks again before passing you a complete summary.

Example
At 6 pm a restaurant owner says he's hiring a waiter tomorrow. The assistant asks for personal details, contract type, weekly hours and start date, takes a photo of the ID and hands you a complete file. At 8:30 you process it without a single phone call.

Answers to questions about your firm's process

The assistant answers clients using the instructions your firm writes: how to send timesheets, which documents to provide, who to contact. It doesn't attempt questions that need professional advice; it passes them to a consultant with the background already gathered.

Example
A client's employee asks on WhatsApp how to report parental leave and gets the list of documents and where to send them. When the owner asks whether to make a fixed-term contract permanent, that message lands with you, with the whole conversation attached.

Document reminders in your firm's voice

For each deadline you set, the tool knows which clients still owe something and drafts personalised reminders. You approve them in one go or one by one, and a list shows who has replied.

Example
Ten days before a deadline, 14 clients still owe paperwork. On Monday you approve 14 ready-written reminders, each listing exactly what's missing. By Thursday the list shows three left to phone.

Client updates drafted for the right audience

You outline the change and the key points, and the AI drafts a plain-language update plus a short WhatsApp version. You check the technical content before anything is sent.

Example
A new hiring incentive is announced. You spend ten minutes dictating what changes and who it affects. Before lunch you have a draft update and a short message for clients who hired in the last year, ready to check.

A morning summary of open cases

Each morning the head of the firm gets a summary: cases received, cases stuck on missing documents, client questions awaiting an answer. You know where to start without opening ten inboxes.

Example
At 8 am the summary arrives: two complete new hires to process, one leaver stuck waiting for a signed letter, four client questions passed on by the assistant. Five minutes later the work is split across the team.

How we get started

Three steps, and the first one is a no-strings conversation.

  1. 1

    Free intro call

    Thirty minutes online to see how cases reach you from clients today, where they stall and what you get asked most. We tell you honestly which steps are worth handing to AI.

  2. 2

    A prototype built on your procedures

    We take your instructions, your forms and a couple of typical cases, and build a first version of the assistant. You try it with a few trusted clients before deciding anything. Its scope, price and delivery date are written into the quote that follows the call.

  3. 3

    Rolled out to your clients

    Once it works, we extend it to more clients, tune it on the questions that actually come in, and keep it up to date. Updates and reminders go out only after a consultant approves them.

Why AI per Aziende

Professional advice stays with the consultant

The assistant collects, sorts and drafts. It gives no advice and sends nothing by itself: every message to a client waits for your yes.

Software built for the people using it

We build management tools, WhatsApp and Telegram bots and automations to order, and that's the work clients pay us for. Several industry-specific platforms we developed in-house are also live.

Employee and client data under your control

Your clients' information is used only by your assistant and never to train other models. The code and instructions belong to your firm, even if you later choose another provider.

Frequently asked questions

How can an HR consultancy use AI?

Mostly in day-to-day contact with client companies: collecting complete details for new hires, leavers and contract changes, chasing documents before deadlines, answering repetitive questions about your process, and drafting client updates. The technical work and the advice stay with your consultants. AI per Aziende builds these tools around your firm's own procedures.

Will the AI assistant give clients employment law advice?

No, and we set it up that way on purpose. It answers questions about your firm's process, such as how to send documents, timesheets and requests, using instructions you write. When a client asks for advice on contracts, dismissals or incentives, the assistant gathers the background and hands the question to a consultant, who answers on their own professional responsibility.

Does it handle statutory filings and submissions?

No. Mandatory filings and submissions to public bodies stay in the software and channels your firm already uses. The tool works one step earlier: it makes sure case details arrive complete and in order, so whoever processes them doesn't have to chase the client. We say this clearly at the start so nobody expects otherwise.

Does it connect to our payroll or HR software?

We don't plug directly into existing payroll or HR packages today. The tool delivers the collected details as structured summaries, PDFs or files you can import or copy across, depending on how you work. On the intro call we look at your setup: for some firms a clean summary is enough, for others a custom step makes sense.

How much does AI cost for an HR consultancy?

It depends on scope: an assistant that collects new-hire details is a different project from a full system of reminders, client updates and summaries for hundreds of client companies. So we don't work from a fixed price list. After the free intro call you get a clear price before any work starts, and if AI won't help, we say so.

How is employees' personal data handled?

We collect only the data each case needs and use it only to run your firm's assistant, never to train other models. We agree together what is kept and for how long. No message to clients or employees goes out without approval, and the code and instructions stay with your firm even if you stop working with us.

How soon can our clients start using it?

After the call you receive a quote covering what the prototype does, what it costs and when it's delivered; we build it on your procedures. It's best to try it first with a handful of trusted clients, adjust it to the real questions that come in, then roll it out to everyone. A new-hire form is quicker to set up than a full reminders and updates system, and the quote reflects that.

Let's see how many calls your firm can skip

A free 30-minute intro call: tell us how cases arrive from your clients, and we'll tell you what AI can take on and what it shouldn't.

Rather send an email?
info@aiperaziende.com
We reply within 4 hours on working days (Italian time).

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No commitment: it's a call to see whether we can help.